Quotation Generator

Support account managers with creating a customized quotation for their clients to enhance their sales operation cycle.

Focus

Our solution automates the entire sales process and integrates seamlessly with Zoho Books to convert job summaries into draft invoices, which are managed for all accounting and financial activities. It includes a well-organized service catalog for easy selection of service items, and manages prospects by on a daily basis.

Automating the sales cycle

Supporting account managers with customizable quotation number formatting, configurable taxes and discounts, and currency management are the main goals of our Quotation Generator.

Creating digital timesheets is mandatory for generating job summaries, ensuring efficient job order processing and smooth sales operations.

Possible to integrate with Invoicing/CRM/ERP systems through API.

OUR SOLUTION IN DEPTH

All enterprise inspection software operations,
in one place.

End-to-end sales automation

Streamlines the sales process by managing operation outputs with quotations to track job tasks in details.

Seamless integration with Zoho Books

Automatically converts job summaries into draft invoices, which are managed by Zoho Books, for all accounting and financial activities.

Customizable number formatting

Offers options for manual or automatic quotation numbering, including customizable prefixes, separators, and minimum digits.

Configurable taxes and discounts

Manage any sales entries and enable adjustments, including inline tax and discounts, etc., and instantly email finance team members.

Simplified currency management

Manage customer database and other currencies, along with their exchange rates to ensure accurate financial transactions.

Comprehensive service catalogs

Provides a complete inventory of service items, allowing users to view, add, edit, or remove items for easy reference and selection.

Traceable prospect management

Track potential clients, convert prospects to clients, and manage quotations through the search, view, edit, and create features.

Detailed job summary management

Search, view, edit, and generate job summaries efficiently for better job ordering and management of working hours.

Key Features & Capabilities

Quotation Number Formatting

  • Manual or Auto-Generated Quotation Numbers: Choose between manually entering a prefix or using an automated format.
  • Customizable Formatting: Configure placeholders, prefixes, separators, and minimum digits for quotation numbers.
  • Editing Permissions: Enable or restrict editing of automatically generated quotation numbers.

 Tax & Discount Configurations

  • Inline Tax & Discount Application: Apply taxes and discounts directly within the quotation.
  • Adjustment Settings: Enable or disable quotation adjustments for flexibility.
  • Accounting Team Integration: Assign accounting team members to receive quotation updates.

Multi-Currency Management

  • Base Currency Selection: Set the primary currency for quotations.
  • Exchange Rate Management: Define conversion rates for international transactions.
  • Multi-Currency Support: Generate quotations in different currencies to cater to global clients.

Terms & Conditions Management

  • Predefined Terms & Conditions: Standardize legal and business terms for all quotations.
  • Customizable Customer Notes: Add personalized notes to enhance client communication.

Tax Configuration & Management

  • Effortless Tax Setup: Define and configure tax rates applicable to quotations.
  • Flexible Tax Handling: Search, view, edit, and delete tax records as needed.

Service Catalog Management

  • Centralized Service Listing: Maintain a structured catalog of all service offerings.
  • Quick Access & Editing: Add, edit, and remove services with ease.
  • Streamlined Sales Process: Enable sales representatives to quickly reference and apply services in quotations.

Prospect & Client Management

  • Lead Conversion Workflow: Identify potential clients and convert them into customers.
  • Quotation to Job Order Transition: Ensure smooth handover from sales to operations.
  • Prospect Tracking & Management: Search, edit, and manage prospects within the module.

Quotation Creation & Tracking

  • Efficient Quotation Management: Create, search, edit, clone, and archive quotations.
  • Status Control: Mark quotations as canceled or convert them into job orders.
  • Automated Workflows:  Link quotations to job requests for a seamless transition to execution.
WHY BEXEL

Helping businesses go paperless is what we do best.

Optimize your sales workflow with Bexel’s
Quotation Management Module.